Hilton Garden Inn Grand Rapids East
Hilton Garden Inn Grand Rapids East
Hilton Garden Inn Grand Rapids East
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About Hilton Garden Inn Grand Rapids East.

From a solid base of operations to your most Grand ambitions, the Hilton Garden Inn can comfortably host up to 187 event guests—and at only 10 minutes from the Gerald R. Ford International Airport, it can host them faster, too. With on-site catering with various quality meal packages and state-of-the-art AV equipment, this is your premier destination for conferencing, celebrating or commemorating.

Location

Just minutes from Gerald R. Ford International Airport, world class dining, entertainment, and shopping destinations and adjacent to Calvin College. The Hilton Garden Inn is a great place for all your events.

2321 East Beltline Ave. SE
Grand Rapids, MI 49546
Tel: 616.608.8800
Fax: 616.608.8801

Features

  • Over 4200 square feet of flexible function space
  • Over 2500 square feet of flexible reception space to accommodate seating for up to 140
  • Complimentary on-site guest parking
  • Group Blocks Available
  • A customizable menu with local favorites, prepared exclusively by our chef
  • The Garden Grill serving breakfast and dinner for guests at the hotel featuring local craft beers, wines, and spirits
  • HHonors - A worldwide guest loyalty program
  • Audio/Visual Equipment Rental
  • Video Conferencing Available
  • Total Guest Rooms: 144
  • Gerald R. Ford International Airport only 10 min / 5 mi away
  • Capital City Airport 1 hr / 55 mi away

Business Center

  • Business Phone Service
  • Complimentary Printing Service
  • Fax Services
  • Office Rental
  • Wired Internet Connection
  • Photo Copying Service
  • Printer
  • Office supplies available

Accessibility

  • Suburban Inns and all its locations are happy to comply with the Americans with Disabilities Act of 1990 and all ADA guidelines. We are committed to assuring equal access of all our services. To do this, we make sure rooms, meeting spaces, and parking areas are accessible by elevator, level or ramp entrance. Emergency evaluation instructions are lowered, public areas and facilities are available for the physically challenged, and service support animals are always welcome.

People Powered Perfection.

Our qualified staff is prepared to work with you to ensure that every aspect of your meeting or wedding goes off without a flaw. Because at Suburban Inns, the delight is in the details, and we always consider them one of our highest priorities.

  • Megan Clark, CMP, CTA

    Sales Manager

    616-608-8800
    mclark@suburbaninns.com

    Megan is a Certified Meeting Professional and has been working in the hospitality and events industry for 9 years. She has a true passion for planning all the meticulous details that lead to a successful event.

  • Nina Palmateer

    F&B Manager

  • Sarah Comstock

    Banquet Captain

Spaces

About the Grand Ballroom

Let us help you create the wedding, social or corporate event of your dreams! The Grand Ballroom offers an extraordinary 2,516 sq ft of space with seating up to 187 guests. From classic to unexpected, the Grand Ballroom provides the ideal backdrop for your perfect wedding venue in Grand Rapids, Michigan. For medium sized events, the Grand Ballroom can be divided into two separate spaces known as Coldbrook and Thornapple.

Contact us about this space

Capacity by Layout

Boardroom StyleHollow Square StyleU-Shape StyleClassroom StyleBanquet StyleReception StyleTheatre Style
42575163150187187
Boardroom StyleHollow Square StyleU-Shape StyleClassroom Style
42575163
Banquet StyleReception StyleTheatre Style
150187187

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
68' x 37'2,516 Sq. Ft.10'

Take a tour

3D TOUR

Browse Photos

About the Coldbrook

Ideal for medium-to-large sized events or meetings, the Coldbrook room offers an extraordinary 1,258 sq ft of space with seating up to 92 guests. From classic to unexpected, the Coldbrook room provides the ideal backdrop for your event. For larger events, the wall between this room and the Thornapple can be removed to create the Grand Ballroom.

Contact us about this space

Capacity by Layout

Boardroom StyleHollow Square StyleU-Shape StyleClassroom StyleBanquet StyleReception StyleTheatre Style
12272127606092
Boardroom StyleHollow Square StyleU-Shape StyleClassroom Style
12272127
Banquet StyleReception StyleTheatre Style
606092

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
37' x 34'1,258 Sq. Ft.10'

Take a tour

3D TOUR

About the Thornapple

Ideal for medium-to-large sized events or meetings, the Thornapple room offers an extraordinary 1,258 sq ft of space with seating up to 92 guests. From classic to unexpected, the Thornapple room provides the ideal backdrop for your event. For larger events, the wall between this room and the Coldbrook can be removed to create the Grand Ballroom.

Contact us about this space

Capacity by Layout

Boardroom StyleHollow Square StyleU-Shape StyleClassroom StyleBanquet StyleReception Style
122721276092
Boardroom StyleHollow Square StyleU-Shape StyleClassroom Style
12272127
Banquet StyleReception Style
6092

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
37' x 34'1,258 Sq. Ft.10'

Take a tour

3D TOUR

About the Rogue

A strong executive decision for focused business or other engagements, the Rogue seats up to 39 people. A/V and presentation equipment is available on site. The Rogue boardroom, with its 600 sq ft of space, is sure to more than meet your meeting expectations.

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Capacity by Layout

Boardroom StyleHollow Square StyleU-Shape StyleClassroom StyleBanquet StyleReception StyleTheatre Style
1218159203930
Boardroom StyleHollow Square StyleU-Shape StyleClassroom Style
1218159
Banquet StyleReception StyleTheatre Style
203930

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
30' x 20'600 Sq. Ft.10'

Take a tour

3D TOUR

Browse Photos

About the Maple

A strong executive decision for focused business or other engagements, the Maple has a standard height table and seats up to 12 people. A/V and presentation equipment is available on site. The Maple boardroom is sure to more than meet your meeting expectations.

Contact us about this space

Capacity by Layout

Boardroom Style
12
Boardroom Style
12

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
30' x 17'510 Sq. Ft.10'

Take a tour

3D TOUR

Browse Photos

About the Bass

A strong executive decision for focused business or other engagements, the Bass has a bar height table and seats up to 12 people. A/V and presentation equipment is available on site. The Bass boardroom is sure to more than meet your meeting expectations.

Contact us about this space

Capacity by Layout

Boardroom Style
12
Boardroom Style
12

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
30' x 17'510 Sq. Ft.10'

Take a tour

3D TOUR

Browse Photos

Event Dining

Menus at our banquet spaces are prepared by our award winning Corporate Executive Chef, Bill Lafrance. If you have any questions please contact us and we would be happy to help customize a menu for your upcoming event.

Policies & Procedures

We always strive to make your event not only the best it can be but also legal and safe for all of your guests. Click the button below for a list of our policies and procedures, as well as everything from food services and decorating to taxes, deposits and more.

Click for details

Download as a PDF

Food and Beverage: All food, with the exception of wedding or specialty cakes, must be purchased through the Hilton Garden Inn. In compliance with Michigan Liquor Regulations, no alcoholic beverages may be brought on site and all alcoholic beverages must be purchased and dispensed through the Hilton Garden Inn. Drink shots are not available on any banquet bar. Food and beverages cannot be taken off premise. Buffet offerings are based on a 1 1/2 hour maximum time limit due to health code regulations and food quality standards.

Event Supervision: On the day of your event, a banquet manager will be present. They will be there to oversee the staff and the event. All function space is closed at 12:00 midnight. Personal belongings and/or any outside vendor items are required to be removed by 1:00 a.m. unless otherwise approved by the banquet manager.

Upon acceptance, liability damages are explicitly the responsibility of party requesting banquet services. Aforementioned parties are responsible for the conduct of their guests. Extra security may be provided for additional charge when requested.

In compliance with state and local laws, we reserve the right to request identification and to refuse the service of alcoholic beverages at any time. We also, in consideration for the safety of your guests, reserve the right to end bar service at any time.

Decorating: Affixing anything to the walls, floors or ceilings by any method (i.e. pins, nails, staples, tape, glue) in any function room is prohibited. Confetti, glitter and similar items are also prohibited. Due to fire code regulations, no open flame candles are permitted. Candles may be used if they are in an enclosed container.

Delivery of Materials: Meeting materials can be shipped no more than three (3) days prior to the event. If materials need to be shipped back, this can be arranged through the catering coordinator. Additional fees may apply.

Guarantee: A final guaranteed guest count and payment for all meal and beverage packages must be received by the catering coordinator ten (10) calendar days prior to the event. Any additional charges incurred on the day of the event are required to be paid at the close of the event.

The hotel will prepare to serve five percent (5%) over your guarantee. If a guarantee is not submitted, the hotel will use the last known expected attendance count as your guarantee. The guaranteed guest count is not subject to reduction 10 days prior to an event. If guest counts rise from that point to the day of the event, extra payment will be taken.

All menu selections, room layout, audio/visual needs are required at least 2 weeks in advance of an event.

Our meeting and function space will be assigned based upon anticipated attendance and a group’s specific needs for an event. Should there be a significant change in the size of your function; the hotel reserves the right to move the space to a room better suited for the size of your event. Additional fees may apply.

Deposit and Payment: A 35% deposit will be due upon the signing of the contract. Payments may be made by certified check, cash, or major credit card.

Tax and Service Charge: 21% service charge will be added to all food and beverage costs. 6% sales tax will also apply.

Cancellation: All deposits made to secure a contracted event date are forfeited should a cancellation be necessary.

Additional: Adaptor cords must be returned at event conclusion. Missing cords or other meeting room supplies are subject to additional charge to account. Same day event set up changes are also subject to additional charges. Lastly, please note that our meeting room doors do not lock. Keeping items in the room overnight will be at your own risk.

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