Embassy Suites Grand Rapids Downtown
Embassy Suites
Grand Rapids Downtown
Embassy Suites
Grand Rapids Downtown
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About Embassy Suites Grand Rapids Downtown.

Embassy Suites by Hilton is committed to building upscale meeting and event experiences, with best-in-class customer service. The only one of its kind in West Michigan, Embassy Suites Grand Rapids Downtown offers its signature two-room suites, made-to-order breakfasts and complimentary evening receptions to Beer City, USA, the home of six museums, 80+ regional breweries, 74 parks, and nearly 200,000 proud Michiganders. The Great Lakes State’s second largest city is perfect for not just all of your events, but also the activities that surround them.

Location

Voted America’s fastest-growing urban economy (Forbes) and the #1 city for millennials to start a life (Business Insider), Grand Rapids is both a destination and a launching point. Our hotel is located next to the Grand River on Monroe just north of downtown.

710 Monroe Avenue NW
Grand Rapids, MI 49503
Tel: 616.512.5700
Fax: 616.512.5701

Features

  • Valet and self parking are available—fee applies
  • Electric car charging stations
  • AV equipment
  • TV and TV production service provider
  • Complimentary Wi-Fi
  • Conference Speaker Phone
  • Moveable Whiteboards with Markers
  • Flip-charts with Markers
  • On site restaurant: Big E's Sports Grill
  • Spacious, two-room suites
  • Complimentary made-to-order breakfast
  • Nightly socials with complimentary drinks and appetizers
  • Onsite fitness center
  • Onsite coffee shop: Whitewater Café
  • Onsite circle bar: Whitewater Lounge

Accessibility

  • Suburban Inns and all its locations are happy to comply with the Americans with Disabilities Act of 1990 and all ADA guidelines. We are committed to assuring equal access of all our services. To do this, we make sure rooms, meeting spaces, and parking areas are accessible by elevator, level or ramp entrance. Emergency evaluation instructions are lowered, public areas and facilities are available for the physically challenged, and service support animals are always welcome.

People Powered Perfection.

Our qualified staff is prepared to work with you to ensure that every aspect of your meeting goes off without a flaw. Because at Suburban Inns, the delight is in the details, and we always consider them one of our highest priorities.

  • Michelle Burnett

    Director of Sales

    616.512.5700
    mburnett@suburbaninns.com

    Along with 25 years experience in sales and marketing, Michelle brings a genuine desire to please her customers into her new role as Director of Sales at Embassy Suites Grand Rapids Downtown. Having worked in other capacities in and around West Michigan, her skills and knowledge of the region, as well as the hospitality and food industries, make her a unique asset and leader for the hotel brand.

  • Clarissa Lange

    Sales Manager

    616.512.5700
    clange@suburbaninns.com

    Clarissa is a dedicated sales manager who has been working in the hospitality field for five years after receiving her bachelors in business administration from Northwood University. She is truly proud to have helped open Embassy Suites Grand Rapids Downtown, her third Hilton brand hotel with Suburban Inns.

  • Matt North

    Event Sales Manager

    616.512.5700
    mnorth@suburbaninns.com

    Matt brings many years of experience working with high volume events to his position as Event Sales Manager at Embassy Suites Grand Rapids Downtown. He focuses on taking our guests vision and bringing to life an exceptional experience with unforgettable moments. He aims to be the simplest person to work with, to have fun creating your successful event, and exceed all expectations along the way.

Spaces

About the Widdicomb

Our 4,000 square foot ballroom can accommodate up to 250 guests for weddings or celebrations. Our banquets and events staff works tirelessly to meet your needs. The ballroom can be divided into two medium-sized spaces for events of a modest size.

Contact us about this space

Capacity by Layout

Boardroom StyleHollow Square StyleU-Shape StyleClassroom StyleBanquet StyleReception StyleTheatre Style
504540175225250225
Boardroom StyleHollow Square StyleU-Shape StyleClassroom Style
504540175
Banquet StyleReception StyleTheatre Style
225250225

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
48' x 84'4,032 Sq. Ft.16'

Browse Photos

About the Salon A

Our ballroom divided into a medium-sized space perfect for events of a modest size.

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Capacity by Layout

Dimensions

Area Sq FtCeiling Height
2,232 Sq. Ft.16'

About the Salon B

Our ballroom divided into a medium-sized space perfect for events of a modest size.

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Capacity by Layout

Dimensions

Area Sq FtCeiling Height
1,764 Sq. Ft.16'

About the Haldane

Located on the third floor of the hotel.

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Capacity by Layout

Boardroom StyleHollow Square StyleU-Shape StyleClassroom StyleBanquet StyleReception StyleTheatre Style
30253030405050
Boardroom StyleHollow Square StyleU-Shape StyleClassroom Style
30253030
Banquet StyleReception StyleTheatre Style
405050

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
25' x 40'1,000 Sq. Ft.12'

About the Berkey

From small business meetings to medium-sized presentations, we work to exceed expectations.

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Capacity by Layout

Boardroom StyleHollow Square StyleU-Shape StyleClassroom StyleBanquet StyleTheatre Style
14812122025
Boardroom StyleHollow Square StyleU-Shape StyleClassroom Style
1481212
Banquet StyleTheatre Style
2025

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
26' x 13'338 Sq. Ft.10'

About the Eames

From small business meetings to medium-sized presentations, we work to exceed expectations.

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Capacity by Layout

Boardroom StyleU-Shape StyleClassroom StyleBanquet StyleReception StyleTheatre Style
141214202028
Boardroom StyleU-Shape StyleClassroom Style
141214
Banquet StyleReception StyleTheatre Style
202028

Dimensions

Room Dimensions L x WArea Sq FtCeiling Height
26' x 15'390 Sq. Ft.10'

About the Nelson

From small business meetings to medium-sized presentations, we work to exceed expectations.

Contact us about this space

Capacity by Layout

Boardroom StyleHollow Square StyleU-Shape StyleClassroom StyleBanquet StyleReception StyleTheatre Style
16121416202525
Boardroom StyleHollow Square StyleU-Shape StyleClassroom Style
16121416
Banquet StyleReception StyleTheatre Style
202525

Dimensions

Event Dining

Menus at our banquet spaces are prepared by our award winning Corporate Executive Chef, Bill Lafrance. If you have any questions please contact us and we would be happy to help customize a menu for your upcoming event.

Policies & Procedures

We always strive to make your event not only the best it can be but also legal and safe for all of your guests. Click the button below for a list of our policies and procedures, as well as everything from food services and decorating to taxes, deposits and more.

Click for details

Food and Beverage: All food, with the exception of wedding or specialty cakes, must be purchased through the Embassy Suites Grand Rapids Downtown. In compliance with Michigan Liquor Regulations, no alcoholic beverages may be brought on site and all alcoholic beverages must be purchased and dispensed through the Embassy Suites Grand Rapids Downtown. Drink shots are not available on any banquet bar. Food and beverages cannot be taken off premise. Buffet offerings are based on a 1 1/2 hour maximum time limit due to health code regulations and food quality standards.

Event Supervision: On the day of your event, a banquet manager will be present. They will be there to oversee the staff and the event. All function space is closed at 12:00 midnight. Personal belongings and/or any outside vendor items are required to be removed by 1:00 a.m. unless otherwise approved by the banquet manager.

Upon acceptance, liability damages are explicitly the responsibility of party requesting banquet services. Aforementioned parties are responsible for the conduct of their guests. Extra security may be provided for additional charge when requested.

In compliance with state and local laws, we reserve the right to request identification and to refuse the service of alcoholic beverages at any time. We also, in consideration for the safety of your guests, reserve the right to end bar service at any time.

Decorating: Affixing anything to the walls, floors or ceilings by any method (i.e. pins, nails, staples, tape, glue) in any function room is prohibited. Confetti, glitter and similar items are also prohibited. Due to fire code regulations, no open flame candles are permitted. Candles may be used if they are in an enclosed container.

Delivery of Materials: Meeting materials can be shipped no more than three (3) days prior to the event. If materials need to be shipped back, this can be arranged through the catering coordinator. Additional fees may apply.

Guarantee: A final guaranteed guest count and payment for all meal and beverage packages must be received by the catering coordinator ten (10) calendar days prior to the event. Any additional charges incurred on the day of the event are required to be paid at the close of the event.

The hotel will prepare to serve five percent (5%) over your guarantee. If a guarantee is not submitted, the hotel will use the last known expected attendance count as your guarantee. The guaranteed guest count is not subject to reduction 10 days prior to an event. If guest counts rise from that point to the day of the event, extra payment will be taken.

All menu selections, room layout, audio/visual needs are required at least 2 weeks in advance of an event.

Our meeting and function space will be assigned based upon anticipated attendance and a group’s specific needs for an event. Should there be a significant change in the size of your function; the hotel reserves the right to move the space to a room better suited for the size of your event. Additional fees may apply.

Deposit and Payment: A 35% deposit will be due upon the signing of the contract. Payments may be made by certified check, cash, or major credit card.

Tax and Service Charge: 21% service charge will be added to all food and beverage costs. 6% sales tax will also apply.

Cancellation: All deposits made to secure a contracted event date are forfeited should a cancellation be necessary.

Additional: Adaptor cords must be returned at event conclusion. Missing cords or other meeting room supplies are subject to additional charge to account. Same day event set up changes are also subject to additional charges. Lastly, please note that our meeting room doors do not lock. Keeping items in the room overnight will be at your own risk.

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